Protecting your medical records and rights.

You have a right to your medical records and to have them protected. At Student Health Services, we can help you request your medical records to assist your clinician with your care here at school. We can also provide your doctor at home, your parents, or you with copies of the care you receive in our clinic.

A few important things about your medical records:

  • You have the right to your medical records and to have them protected.
  • At Student Health Services, we can help you request your medical records to assist your clinician with your care here at school.
  • If you are needing a copy of your medical records, “encrypted email” is available and is the quickest way for processing and sending information to you.
  • We can also provide your clinician at home, your parents, or you with copies of the care you receive here in our clinic.
  • Request will be processed in the order they are received.
 
 
For questions about medical records, please contact:
  • Brian Cooke
  • Medical Records Coordinator
  • P: 541-737-7609
  • F: 541-737-9665
  • Also available via Email

How to request medical records

 

Former Students:

  1. Please complete the authorization form.
  2. Once completed please send it back to Medical Records (contact information located at the top of the authorization form).
  3. We will also need ID for verification, before any information is released.

 

Current Students:

  1. Please go to the Patient Portal.
  2. On the left-hand side of the Patient Portal locate the Downloadable Forms Section, where the authorization can be found.
  3. Fill out the form, and send a message via the Patient Portal to Medical Records letting them know the form has been completed.
  4. If you do not have access to the Patient Portal and are choosing to send the form by fax, mail or encrypted email, you must also submit a picture ID for verification.

 

Veterans:

The process for requesting medical records is slightly different than others. Please visit this page for instructions and resources.

 

Note: If you are submitting a request to have your records transferred to SHS from an outside care clinician, it can take up to 30 days to complete the transaction.

The do's and don'ts of medical records

We will...

  • Send your requested records via fax, encrypted email or USPS mail.
  • Provide records within 30 days from when the request is received.

We are unable to...

  • Let anyone have your records without your signed release of consent - including your parent or guardian.
  • Allow a blanket release for all records into the future.
Additional Resources:

Authorization to Disclose Form

Advanced Directive Form