Protecting your medical records and rights.

You have a right to your medical records and to have them protected. At Student Health Services, we can help you request your medical records to assist your clinician with your care here at school. We can also provide your doctor at home, your parents, or you with copies of the care you receive in our clinic.

A few important things about your medical records:

  • You have the right to your medical records and to have them protected.
  • At Student Health Services, we can help you request your medical records to assist your clinician with your care here at school.
  • If you are needing a copy of your medical records, “encrypted email” is available and is the quickest way for processing and sending information to you.
  • We can also provide your clinician at home, your parents, or you with copies of the care you receive here in our clinic.
  • Request will be processed in the order they are received.
 
 
For questions about medical records, please contact:
  • Brian Cooke
  • Medical Records Coordinator
  • P: 541-737-7609
  • F: 541-737-5528
  • Also available via Email

How to request medical records

Students can visit the medical records and office in Plageman Building, room 337, and fill out an Authorization to Release Medical Information form.

Former students or patients who are unable to come to SHS can fill out the online version of this form.

Submitting a Release of Information form

Patients who have downloaded, printed, and completed the online form can:

You can also complete the form in our office.

Note: If you are submitting a request to have your records transferred to SHS from an outside care clinician, it can take up to 30 days to complete the transaction.

The do's and don'ts of medical records

We will...

  • Send your requested records via fax, encrypted email or USPS mail.
  • Provide records within 30 days from when the request is received.

We are unable to...

  • Let anyone have your records without your signed release of consent - including your parent or guardian.
  • Allow a blanket release for all records into the future.